Administrative Assistant - Legal Business Affairs

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Ref#: 31373
CBS Business Unit: CBS Television Distribution
Job Type: Full-Time Staff
Job Schedule: Full-Time
Job Location: Santa Monica, CA, US

About Us:

CBS Television Distribution is the preeminent company in television syndication. CTD produces or distributes 10 first-run series, including the long-running, critically acclaimed hits Judge Judy, Dr. Phil, Entertainment Tonight, Wheel of Fortune, Jeopardy!, Inside Edition and Rachael Ray, and holds the largest distributed television library at 70,000 hours strong. CTD’s popular off-network product includes the CSI, NCIS and Star Trek franchises, as well as classic series such as Everybody Loves Raymond and Frasier. In addition, CTD handles the domestic television distribution of CBS Television Studios, CBS News, CBS Films and Showtime. CTD is a unit of CBS Corp. For more information, go to www.cbstvd.com.

Description:

CBS Television Distribution is currently seeking a Administrative Assistant to provide high-level administrative support to multiple production attorneys. The successful candidates will be self-motivated, quick-thinking, flexible, and able to juggle a variety of diverse responsibilities with strong emphasis on organization and unwavering attention to detail at all times. This is a fast moving position that requires someone who is able to exercise good judgment and significant initiative.

 

Duties & Responsibilities:

Duties include but are not limited, to the following:

  • Manage calendar and schedule; coordinate meetings, appointments, and conference calls

  • Handle heavy phone coverage

  • Generate and manage legal documents, such as production related agreements, integration marketing agreements, and correspondence

  • Maintain and organize production legal files

  • Handle confidential and sensitive material with discretion

  • Prioritize and manage multiple work assignments and projects

  • Process expense reports

  • Coordinate executive travel as needed

  • Assess circumstances and problem solve with minimal supervision, exercising common sense and diplomacy

  • Support other assistants, as needed

Qualifications:


     

 Qualifications & Prior Experience:

  • 3+ years as an executive assistant supporting attorneys
  • BA Degree equivalent preferred
  • Proficiency in Microsoft Office Suite, especially macro-based Word and Excel documents
  • Experience with Autonomy document management system is a plus
  • Driven to successfully coordinate multiple projects simultaneously
  • Be organized, efficient, and have strong communication skills
  • Entertainment Industry knowledge is a plus
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EEO Statement:
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
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