Administrative Assistant - Legal Business Affairs

Ref#: 30280
CBS Business Unit: CBS Television Distribution
Job Type: Full-Time Staff
Job Schedule: Full-Time
Job Location: Santa Monica, CA, US

About Us:
CBS Television Distribution is the preeminent company in television syndication. CTD produces or distributes 10 first-run series and holds the largest distributed television library at 70,000 hours strong. Among CTD's critically-acclaimed programs are the #1 syndicated series Judge Judy; talk leader Dr. Phil; the #1 and #2 rated game shows Wheel of Fortune and Jeopardy!; the Emmy Award-winning talk shows Rachael Ray and The Doctors; the #1 and #2 newsmagazines Entertainment Tonight and Inside Edition, along with The Insider; court show Hot Bench; and popular off-network product, including the CSI and Star Trek franchises, Everybody Loves Raymond, Frasier, NCIS, Criminal Minds, NCIS: Los Angeles, The Good Wife, Blue Bloods, Hawaii Five-0, Hot in Cleveland and Undercover Boss. In addition, CTD handles the domestic television distribution of CBS News, CBS Films and Showtime. CTD is a unit of CBS Corp.

CBS Television Distribution is currently seeking two Administrative Assistants to provide high-level administrative support to multiple production attorneys. The successful candidates will be self-motivated, quick-thinking, flexible, and able to juggle a variety of diverse responsibilities with strong emphasis on organization and unwavering attention to detail at all times. This is a fast moving position that requires someone who is able to exercise good judgment and significant initiative.


Duties & Responsibilities:

Duties include but are not limited, to the following:

  • Manage calendar and schedule; coordinate meetings, appointments, and conference calls

  • Handle heavy phone coverage

  • Generate and manage legal documents, such as production related agreements, integration marketing agreements, and correspondence

  • Maintain and organize production legal files

  • Handle confidential and sensitive material with discretion

  • Prioritize and manage multiple work assignments and projects

  • Process expense reports

  • Coordinate executive travel as needed

  • Assess circumstances and problem solve with minimal supervision, exercising common sense and diplomacy

  • Support other assistants, as needed



 Qualifications & Prior Experience:

  • 3+ years as an executive assistant supporting attorneys
  • BA Degree equivalent preferred
  • Proficiency in Microsoft Office Suite, especially macro-based Word and Excel documents
  • Experience with Autonomy document management system is a plus
  • Driven to successfully coordinate multiple projects simultaneously
  • Be organized, efficient, and have strong communication skills
  • Entertainment Industry knowledge is a plus

EEO Statement:
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
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