Executive Assistant, SVP of Program Operations & Distribution

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Ref#: 30912
CBS Business Unit: Showtime
Job Type: Full-Time Staff
Job Schedule: Full-Time
Job Location: Los Angeles, CA, US

Description:

The Senior Vice President of Program Operations & Distribution is seeking an Executive Assistant to perform an array of administrative, project management, and operations & distribution duties which include:

Job Responsibilities:

  • Arrange and prepare for meetings, conference calls, and videoconferences.  Manage SVP’s calendar,  answer phones, roll calls and maintain call log.  Assist in overflow calls for the VP of Program Operations and VP of Program Distribution.
  • Coordinate travel arrangements and complete and submit expense reports.
  • Create physical/electronic screeners for distribution purposes.
  • Work with our digital asset management (DAM) team in tracking physical assets and assist with the department’s DAM system.  Provide support to maintain and organize Program Distribution’s internal physical master library;  assist with the movement of masters to and from outside vendors for duplication, ingestion, and servicing; barcode and enter newly delivered audio and video elements and publicity materials into departmental database.  Help digitize and organize series paperwork for streamlined accessibility for distribution. Help liaise between SNI and offsite storage facilities for movement of elements.
  • Provide support to ascertain and update our cost tracker for Program Operations & Distribution operating expenses and submit to VP of Program Distribution and VP of Program Operations for approval. Update QuickBooks accounting by entering vendor invoices and closing out Purchase Orders. Process and submit departmental invoices to assigned business analyst for payment. Using E1, follow up on the submission and payment status of vendors’ invoices. Keep cost-center, vendor codes, and sub-ledger reference documents organized and current.
  • Circulate confidential and timely information and materials to the appropriate parties.
  • Maintain the department calendar for all vacation and time off requests for departmental employees.
  • Order supplies for the department and maintain the department’s storage rooms.  Also keep a physical log of all off site storage facilities and stored elements.
  • Assist with creating and maintaining departmental PowerPoint presentations.
Qualifications:

Requirements:

·       The ideal candidate must: Project professional demeanor and exercise sound judgment at all times in all written and verbal correspondence; Be proactive and detail-oriented; Be able to multi-task, work independently and maintain deadlines. Possess strong computer skills (Word, Excel, and Outlook); Have flexibility for overtime.

  •  
  • ·         Previous assistant experience.
  • ·         MS Word, Excel, PowerPoint, Outlook, and Quickbooks.
  • ·         Appropriate phone and office etiquette, and writing skills (grammar, spelling).
  • ·         Should have experience rolling calls.
  • ·         Knowledge of the media/entertainment industry.
  • ·         Eager to learn and grow in the job.

Preferred:

  • ·       College degree preferred.
  • ·        A minimum of 2-3 years’ experience as an Executive Assistant/Coordinator  in a fast paced environment, preferably in the entertainment industry with production/post production knowledge.  

    #LI-AP1

About Us:
SHOWTIME and its critically-acclaimed, award-winning original series continue to make their mark on the cultural landscape, with one of the most successful programming slates in all of television. With an impressive line-up of new and returning original series, the SHOWTIME hit dramas and comedies include TWIN PEAKS, HOMELAND, SHAMELESS, BILLIONS, RAY DONOVAN, THE AFFAIR, I’M DYING UP HERE, SMILF,  and THE CHI. SHOWTIME will also debut two limited series this year, PATRICK MELROSE staring Benedict Cumberbatch and ESCAPE AT DANNEMORA from Ben Stiller. Original series play a key part in the SHOWTIME programming mix, along with box office hits, comedy and music specials, provocative documentaries, and hard-hitting sports programming, including the flagship franchise SHOWTIME CHAMPIONSHIP BOXING®, the Emmy Award-winning documentary series ALL ACCESS, A SEASON WITH and the Emmy Award-winning veteran series INSIDE THE NFL. SHOWTIME is currently available to subscribers via cable, DBS and telco providers, and as a stand-alone streaming service through Apple®, Roku®, Amazon, Google, Xbox One and Samsung. Consumers can also subscribe to SHOWTIME via Hulu, YouTube TV, Sling TV, DirecTV Now, Sony PlayStation® Vue and Amazon Channels. The network’s authentication service, SHOWTIME ANYTIME, is available at no additional cost to SHOWTIME customers who subscribe to the network through participating providers. Subscribers can also watch on their computers at www.showtime.com and www.showtimeanytime.com.

Showtime Networks Inc. (SNI), a wholly-owned subsidiary of CBS Corporation, owns and operates the premium television networks SHOWTIME®, THE MOVIE CHANNEL™ and FLIX®, and also offers SHOWTIME ON DEMAND®, THE MOVIE CHANNEL™ ON DEMAND and FLIX ON DEMAND®, and the network's authentication service SHOWTIME ANYTIME®. Showtime Digital Inc., a wholly-owned subsidiary of SNI, operates the stand-alone streaming service SHOWTIME®. SNI also manages Smithsonian Networks™, a joint venture between SNI and the Smithsonian Institution, which offers Smithsonian Channel™, and offers Smithsonian Earth™ through SN Digital LLC. SNI markets and distributes sports and entertainment events

EEO Statement:
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
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