Digital Project/Department Coordinator

Ref#: 30423
CBS Business Unit: Smithsonian Networks
Job Type: Full-Time Staff
Job Schedule: Full-Time
Job Location: New York, NY, US

About Us:
Smithsonian Channel™, owned by Smithsonian Networks™, a joint venture between Showtime Networks Inc. and the Smithsonian Institution, is where curiosity lives, inspiration strikes and wonders never cease. This is the place for awe-inspiring stories, powerful documentaries and amazing entertainment across multiple platforms. Smithsonian Channel combines the storytelling prowess of SHOWTIME® with the unmatched resources and rich traditions of the Smithsonian, to create award-winning programming that shines new light on popular genres such as air and space, history, science, nature, and pop culture. Among the network’s offerings are series including Aerial America, Million Dollar American Princesses, Polar Bear Town, The Weapon Hunter, The Lost Tapes, Mighty Ships, Mighty Planes and Air Disasters, as well as critically-acclaimed specials that include Building Star Trek, The Unknown Flag Raiser of Iwo Jima, MLK: The Assassination Tapes and The Day Kennedy Died. Smithsonian Networks also operates Smithsonian Earth™, through SN Digital LLC., a new subscription video streaming service delivering spectacular original nature and wildlife content. To learn more, go to, or connect with us on Facebook, Twitter, and Instagram.


This position will support the digital media team across all departments including editorial and content, marketing and partnerships, products and technology and creative. Position is responsible for assisting the team to successfully execute digital media projects and activities, in addition to maintaining general workflow and performing administrative duties.



Responsibilities include, but are not limited to:


        Manage small-to-medium scale projects and workflows

        Create and update projects in Basecamp on a daily/ongoing basis as required

        Manage image/design-related tasks and lead daily prioritization meetings with design team

        Organize and track against a variety of work streams, such as programming deliverables and legal agreements

        Support projects through the taking and sharing of meeting notes, following up with necessary teams for required information or deliverables, and assisting team with the creation of plans and presentations

        Ensure project updates/changes/requirements are communicated across digital teams and any non-digital departments as needed

        Maintain departmental calendars and provide other general administrative support to facilitate team productivity

        Coordinate and prep for meetings, conference calls and videoconferences

        Assist with travel as necessary, including contractor and vendor arrangements



        Proactive, resourceful, and able to anticipate department and team needs.

        Able to multitask and prioritize multiple projects and responsibilities in order to meet deadlines.

        Capable of working independently on projects as well as in collaboration with a team

        Ability to be flexible in an ever-changing environment and able to adapt to the diverse work styles of the teams you will be supporting

        Capacity to keep calm and collected in a very fast-paced environment, but also have the judgment to recognize and act with urgency when needed.

        Passion and enthusiasm/interest for digital media

        Excellent written and verbal communications skills

        Strong interpersonal skills

        Highly organized and detail oriented

        Familiar with project management tools such as Basecamp and collaborative business tools such as the Google suite of apps (Sheets, Docs, etc.)



        2 years of experience in a coordinator role (project, marketing or production coordination)

        Experience within entertainment field preferred, but not mandatory.

        Bachelor degree

EEO Statement:
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
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