Coordinator, Media & Promotions

Ref#: 27402
CBS Business Unit: Showtime
Job Type: Full-Time Staff
Job Schedule: Full-Time
Job Location: New York, NY, US

About Us:

With critically-acclaimed and award-winning hits that include BILLIONS, THE AFFAIR, HOMELAND, RAY DONOVAN, MASTERS OF SEX, SHAMELESS, DEXTER®, HOUSE OF LIES, EPISODES and PENNY DREADFUL, Showtime Networks Inc. (SNI) has firmly established itself as a producer and provider of quality original programming.

Original series play a key part in the SHOWTIME programming mix, along with box office hits, comedy and music specials, provocative documentaries, and hard-hitting sports programming, including the flagship franchise SHOWTIME CHAMPIONSHIP BOXING®, the Emmy Award-winning veteran series INSIDE THE NFL™  and 60 MINUTES SPORTS™. SNI also owns and manages Smithsonian Channel™, through its joint venture with the Smithsonian Institution.

Showtime Networks Inc. (SNI), a wholly-owned subsidiary of CBS Corporation, owns and operates the premium television networks SHOWTIME®, THE MOVIE CHANNEL™ and FLIX®, and also offers SHOWTIME ON DEMAND®, THE MOVIE CHANNEL™ ON DEMAND and FLIX ON DEMAND®, and the network's authentication service SHOWTIME ANYTIME®. Showtime Digital Inc., a wholly-owned subsidiary of SNI, operates the stand-alone streaming service SHOWTIME®. SHOWTIME is currently available to subscribers via cable, DBS and telco providers, and as a stand-alone streaming service through Apple®, Roku®, Amazon and Google. Consumers can also subscribe to SHOWTIME via Hulu, Sony PlayStation® Vue and Amazon Prime Video. SNI also manages Smithsonian Networks™, a joint venture between SNI and the Smithsonian Institution, which offers Smithsonian Channel™, and offers Smithsonian Earth™ through SN Digital LLC. SNI markets and distributes sports and entertainment events for exhibition to subscribers on a pay-per-view basis through SHOWTIME PPV®.

The Coordinator, Media & Promotions is responsible for assisting the Showtime media team with several media planning and stewardship tasks while providing high-level administrative support to the SVP Media, Promotions & Partnership Marketing

Specific Responsibilities:
  • Act as the departmental main point of contact with Showtime’s media agencies and ad sales colleagues for all scheduling and operational queries.  Build a solid relationship with key media partners, maintain the vendor meeting schedule, run the weekly vendor review meeting, and “meet and greet” vendors and agency staff for in-person meetings.
  • Manage and screen all external calls from vendors and outside agencies for SVP and VP.
  • Arrange and prepare for in-person meetings, conference calls and videoconferences, including conference room bookings, managing dial-in numbers for conference calls, and assisting with catering, when necessary.
  • Maintain SVP’s calendar, making sure to monitor scheduling changes and provide real time updates throughout the course of the day.
  • Plan and coordinate travel arrangements and prepare monthly T&E reports for SVP and two VPs.
  • Organize and maintain all files for SVP, including: hard copy files, electronic files, contact list(s), holiday card list, scripts and DVDs.
  • Maintain vacation schedule for the entire Media & Promotions department.
  • Order office supplies, stationary and premiums, and keep track of inventory.
  • Provide clerical support, including: sorting mail, shipping, faxing, copying, etc. 
  • Support (on occasion) the EVP, Chief Marketing Officer when his assistant is out of the office.
  • Assist the individual teams with competitive advertising and promotions tracking.
  • Attend agency and vendor meetings and represent Showtime to the media and promotions community.  Track developments in the media landscape and assess opportunities for Showtime.
  • Support the media and promotions Supervisors in the development of campaign decks for various internal presentations and larger marketing recaps.
  • Assist in the development and activation of media, promotions and partnership campaigns.
  • Attend NY based promotional events as the Showtime on-site representative to assist in managing vendors and event logistics, on an as needed basis.
  • Assist individual teams with the monthly billing process by printing, reviewing, tracking, processing and/or gaining approval of marketing invoices for payment.
  • Process and track all company-wide media authorizations.
  • Manage updates of the department’s pages on Shoogle, the organizations intranet, as well as the electronic media kit files.

  • Prior experience working in Advertising, Media, Marketing, PR or Entertainment in an administrative capacity as well as experience in professional writing is preferred but not required.
  • Possess the ability to exercise good judgment and displays professional maturity when managing sensitive information
  • Strong work ethic and heightened attention to detail in work flow and communications
  • Must take direction well and be able to multi-task a variety of projects flawlessly
  • Excellent communication and interpersonal skills
  • Excellent organizational and follow-up skills; excellent problem solving skills 
  • Strong computer skills (Word, Excel, PowerPoint)
  • Flexibility for overtime 
  • Flexibility to travel for work, if needed
  • Passion for entertainment and Showtime programming

EEO Statement:
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
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